HCAF Operations Manager

Founded in 2006, the Hawaii Conservation Alliance Foundation (Foundation) is a 501(c)(3) non-profit organization with the purpose and mission to support and advance the capacity building, native ecosystem and biocultural conservation work of the Hawaii Conservation Alliance (Alliance) through fundraising, advocacy, and strategic outreach and communications. 

The Alliance is a cooperative collaboration of conservation leaders representing twenty-seven government, education, and non-profit organizations working together to provide unified leadership and advocacy for Hawaii’s most critical conservation issues. Collectively, the Alliance is responsible for managing the biodiversity of Hawaii’s lands and waters. Together, the Alliance and the Foundation strive to perpetuate native ecosystems and ensure the unique biodiversity of our islands endures. Visit www.hawaiiconservation.org for more information.

In effort to build an inclusive and cohesive network of conservation practitioners across the Hawaiian Archipelago, the Operations Manager will support the administration and operation of Foundation activities. Our ideal candidate is an organized and detail-oriented person who is comfortable managing simultaneous tasks under tight deadlines. We are seeking a self-motivated individual with an aptitude for learning new skills, and ability to independently function with ambiguity. Our work place is a team-oriented work environment that fosters collaboration and requires strong interpersonal skills.

Duties and Responsibilities:

 Provides professional, administrative, operations and fiscal support to programmatic and related administrative functions of the Foundation.

 Conducts routine bookkeeping, recording deposits, and reconciliation of financial accounts.

 With the direction of the Foundation Executive Director, supports the Foundation Board of Directors as needed.

 Responsible for office resource and facilities management such as files, office space, utilities, storage.

 Supports logistics of Foundation meetings and events, including scheduling, recording of minutes, reserving venues, ordering catering and securing supplies, preparing handouts and following up with attendees.

 Assists with routine editing, maintenance of Foundation webpage, regular correspondence and various contact data bases

 On rare occasion and with advance notice, duties may include working outside normally scheduled hours, usually occurs on-site at events.

 Other duties as assigned.

Minimum Qualifications:

 Possession of a bachelors degree in business administration, public administration, or a related field and 4 years of progressively responsible professional experience with responsibilities including administrative or program support of non-profit administration; or equivalent education/training or experience including 3 years of professional experience and/or a successful track record in providing administrative support to non-profit organizations, operational support in fundraising, or grants management; and 3 years of experience in supporting the administration of programs, operations and/or grants.

 Functional knowledge and understanding of systems associated with fiscal and administrative management of non-profit organizations.

 Ability to independently solve problems that may commonly occur in the fiscal and administrative management of non-profit organizations.

 Excellent communication skills, both written and oral; including presentation of reports and ability to respond to requests from the Board and Foundation Executive Director.

 Interest in environmental and conservation issues specific to Hawaii, preference given to familiarity and experience working in island communities.

 Ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.

 Demonstrated computer skills and experience in word processing, Microsoft Office, database accounting software and other web-based platforms.

Desirable Qualifications:

 Advanced computer proficiency, word processing, excel or bookkeeping or data entry experience. Tech savvy preferred.

 Experience with and scheduling and maintaining staff calendars, collaborative document editing and other web-based and management software solutions.

 HR experience

Physical Requirements: Ability to lift and carry 20-30 pounds.

Reporting Relationship/Evaluation of Performance: Reports to the Foundation Executive Director, who will perform an annual performance evaluation and professional development plan.

Status/Classification: Regular, Part-time, Exempt. Continuation of employment is dependent upon operational needs, satisfactory performance and availability of funds. There is a possibility this position may be converted to full-time in the near future.

Salary/Benefits: $20-25/hour, health insurance, 10 paid vacation and sick days per year. Compensation is commensurate with past experience and qualifications.

Application process: Please submit a cover letter and resume, contact information and 3 professional references to egardner@hawaiiconservation.org.  Position to begin as soon as possible. Questions may be directed to Emily Gardner egardner@hawaiiconservation.org.