Title: Institutional Support (Adm & Fiscal Support Sp) Position Number: 0081849T Hiring Unit: UHM Pacific Biosciences Reserch Center Location: Manoa Date Posted: August 20, 2013 Closing Date: September 13, 2013 Band: A Full/Part Time: Part Time Temporary/Permanent: Temporary Funding: Federal
Duties and Responsibilities:
Provide administrative and fiscal support to programmatic and related functions of the Hawaii Conservation Alliance (HCA) Assists in the day-to-day planning, mgmt and coord of prog and project initiatives and events of the HCA. Assist with fiscal related matters, such as the initiation and review of travel requests, reimbursements, protocol spending and ensures compliance with applicable policies and procedures. Organizes and maintains a comprehensive filing system for fiscal documents, reports and ledgers for audit purposes Works with Director to ensure that expenditure of funds are consistent with budget plans. Writes and prepares draft reports and correspondence for internal/external review and distribution Assists with the planning and coordination of meetings and special events, including preparing/executing program content, logistics , scheduling, meeting minutes, event management etc. Assist with the development and maintenance of website content and information for HCA Independently assesses various personnel and fiscal documents (payroll, timesheets, personnel transaction requests, AFP) and takes appropriate action in compliance with applicable policies Responsible for updating and maintaining the integrity of database that includes HCA contact details Assist with overall contract administration including monitoring, compliance, record management Other duties as assigned
Inquiries: Dr. Kenneth Kaneshiro; 808-956-3743
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