JIMAR Administrative Services Support Associate (IRC)

Regular, Full-Time, RCUH Non-Civil Service position with the School of Ocean and Earth Science and Technology (SOEST), Joint Institute for Marine and Atmospheric Research (JIMAR), located at the National Marine Fisheries Service (NMFS), Pacific Islands Fisheries Science Center (PIFSC) in Honolulu, Hawai‘i.  Continuation of employment is dependent upon program/operational needs, satisfactory work performance, availability of funds, and compliance with applicable Federal/State laws. 

MONTHLY SALARY RANGE:  $2,372-$4,548/Mon. 

DUTIES:  Works as a member of the JIMAR Administrative Office ensuring efficient delivery of administrative services for the Institute’s projects and personnel at the National Oceanic and Atmospheric Administration (NOAA) Inouye Regional Center (IRC) at Ford Island.  Provides support in the areas of travel, procurement, payments, and other administrative functions.  Prepares and reviews travel request and completion documents.  Ensures requested claims and reimbursements are in compliance with established policies, procedures, and regulations and adequately substantiated.  Advises on-site project personnel on policies and procedures related to travel.  Prepares and reviews procurement and payment documents for the Institute in accordance with established policies, procedures, and regulations.  Advises on-site project personnel on policies and procedures related to procurement/payments.  Provides support to on-site project management and personnel on a variety of administrative tasks, assignments, and projects related to JIMAR projects at IRC. Serves as backup to other members of the JIMAR Administrative staff on-site at IRC, providing additional support to other service areas as needed. 

PRIMARY QUALIFICATIONS: EDUCATION/TRAINING:  Bachelor’s Degree from an accredited four (4) year college or university.  EXPERIENCE:  Up to one (0-1) year of progressively responsible experience working in an administrative office.  ABIL/KNOW/SKILLS:  Knowledge of accounting concepts and principles.  Some knowledge of practices and techniques of modern business management. Must be able to meet and maintain the United States Department of Commerce (DOC) and National Oceanic and Atmospheric Administration (NOAA) security requirements to access work location.  Must be a US Citizen or Permanent Resident Alien. Ability to review, analyze, interpret, and apply sound logic and judgment in application of a variety of financial/administrative rules and regulations. Ability to understand and follow complex oral and written instructions. Good organizational skills. Good verbal and written communication skills.  Proficiency in Microsoft Word, Access, and Excel as well as Internet and e-mail.  Ability to compose written correspondence. Must possess a valid driver’s license (and if use of personal vehicle on the job is required, must also have valid personal driver’s insurance equivalent to Hawai‘i’s No-Fault Driver’s Insurance) and maintain throughout the duration of employment, or other means of transportation. Post Offer/Employment Condition:  Must be able to meet US Department of Commerce (DOC), National Oceanic and Atmospheric Administration (NOAA) security requirements for working in a federal facility, which includes being fingerprinted and having a federal background check performed prior to date of hire and maintained throughout duration of employment.  POLICY AND/OR REGULATORY REQUIREMENTS:  As a condition of employment, employee will be subject to all applicable RCUH policies and procedures and, as applicable, subject to University of Hawai‘i's and/or business entity's policies and procedures.  Violation of RCUH's, UH's, or business entity's policies and/or procedures or applicable State or Federal laws and/or regulations may lead to disciplinary action (including, but not limited to possible termination of employment, personal fines, civil and/or criminal penalties, etc.). 

SECONDARY QUALIFICATIONS:  Bachelor’s Degree from an accredited (4) year college or university in Business Administration.  Knowledge of research-related Office of Management and Budget (OMB) Circulars and NOAA Policies and Procedures relating to the management of cooperative agreements and grants. Previous experience working in a research administration environment.  Prior experience with RCUH, UH, and related policies and procedures. 

APPLICATION REQUIREMENTS: Please go to www.rcuh.com and click on “Job Postings” and search for Job ID#17176.  You must submit the following documents online to be considered for the position: 1) Cover Letter, 2) Resume, 3) Salary History, 4) Supervisory References, 5) Copy of Degree(s)/Transcript(s)/Certificate(s). All online applications must be submitted/received by the closing date (11:59 P.M. Hawai‘i Standard Time/RCUH receipt time) as stated on the job posting. If you do not have access to our system and the closing date is imminent, you may send additional documents to rcuh_employment@rcuh.com. If you have questions on the application process and/or need assistance, please call (808)956-8344 or (808)956-0872.