HYCC Summer Program Coordinator

• Program Planning

  • Help plan HYCC team-based programs, trainings, and other events

  • Update and create program materials including handbooks and educational materials

• Recruiting & Outreach

  • Assist with member recruitment, interview, and selection process

  • Help create and disseminate outreach materials

  • Set up and conduct presentations and site visits

  • Recruit additional natural resource and cultural organizations to be  host sites for Kupu program teams

  • Ensure that Kupu participant positions are filled through thorough recruitment and screening

• Plan, set up, and attend other events or special projects

• Maintain/assist with social media, website, and other outreach tools

• Orientation and Training

  • Assist with facilitation and planning of orientations and trainings for all programs

  • Train inexperienced staff, incorporating Kupu organizational culture

  • Create/update and prepare orientation/training materials for participants

  • Coordinate logistics for trainings and orientations

  • Plan and execute educational trainings

• Program Implementation

  • Effectively coordinate programs and participants, ensuring that programs run smoothly and efficiently

  • Oversee, organize, and coordinate program logistics

  • Monitor and provide support to program participants and partner organizations

  • Provide counseling and coaching support to program team leaders

  • Promote a culture of safety through proper training and protocol, communicating regularly to reduce risks, and managing incidents

  • Assist in mentoring program participants to ensure their internship is positive and their post-program transition is a success. Provide guidance and/or resources to members that will assist them in their educational or career pursuits and life success.

• Data and Administrative Tasks

  • Help to ensure appropriate and valuable data is collected in a timely manner

  • Ensure participants and sites are fulfilling their requirements by submitting timesheets, evaluations, surveys, and other paperwork in a timely manner

  • Prepare data for reporting

  • Maintain statistical information on program performance

  • Enter and manage data in database and online systems

• Follow Up/Program Development

  • Evaluate program and improve operations-streamline & simplify

  • Ensure healthy partnerships are maintained, unhealthy ones are improved, and new ones are developed

  • Maintain healthy communication with participants  and partner organizations

  • Track results and long-term impacts

  • Travel throughout the state to meet with participants, partners, and  to promote Kupu programs

  • Assist with and attend recognition events

• Supplies Management

  • Oversee and track supply inventories

  • Order new supplies while adhering to Kupu’s internal financial and procurement policies

  • Complete necessary forms, including payment requests, per financial policies

  • Coordinate the distribution and reception of supplies

  • Maintain, repair, clean and/or replace supplies

  • Research and implement rules regarding supplies (e.g. ensuring correct logos are displayed on clothing)

  • Manage supplies budget

• Other duties as needed

Program Coordinator Requirements

Program Coordinator must meet the following minimum requirements:

• Available full-time Monday through Friday, as well as for possible weekends, evenings, and periodic neighbor island travel

• Meet Kupu’s criminal history check requirements

• Possess a valid driver’s license and meet Kupu’s driving abstract requirements

• Possess at minimum a Bachelor’s degree

• High computer/Microsoft Office skill level

• Experience in running programs or events

• Extremely detail-oriented, organized, thorough and able to multi-task

• Team player with leadership qualities or managerial skills

• Effective communicator with a positive attitude

• Be able to show good judgment and professionalism

• A life learner with excellent problem solving skills

• Excellent interpersonal relationship skills

Preferences

The Program Coordinator is preferred, but not required, to have the following:

• Experience or interest in working with people of diverse backgrounds, ages, lifestyles, etc.

• Experience or interest volunteering or working in environmental conservation

• Familiarity with natural and cultural resources and landscapes in Hawai’i

• Experience with native Hawaiian culture and protocol

Program Coordinator Reports To: Program Manager

Compensation and Benefits: This is a non-exempt (hourly) position, with a competitive salary.  Kupu offers a generous benefits package, opportunities for paid travel, all staff professional development and team-building days, and exposure to some of Hawai’i’s most stunning natural places.

Apply:  Email resume and cover letter to careers@kupuhawaii.org using the subject line “HYCC Program Coordinator – Your Name.”