Administrative Assistant

Administrative Assistant reports to COO/CFO and performs functions involving the oversight of the Kupu
office and administrative functions.

Position Duties/Responsibilities include the following. Other duties may be assigned.

• Serves as administrative assistant for Kupu;
  • Maintains office directory and other systems such as Asana
  • Maintains vehicle service and registration records
  • Maintaining and monitoring phone and main email lines
  • Maintaining Gmail accounts, group email lists & staff calendars
  • Manages all office supply needs
  • Receiving and delivery of mail
  • Develops and manages a budget for office repairs, cleaning, decor and staff events
  • Manages office design and décor such as pictures on walls, the "blue metal service" board on the 12th floor, pictures on the television monitors, arrangements, etc.
  • Provides support in areas such as the preparation of correspondence, payment and petty cash requests, reimbursements, submitting receipts, making deposits, copy and scan tasks, and other projects as assigned
  • Collaborates with Kupu management on scheduling of Human Resources related needs such as interviews when needed and approved by supervisor, onboarding and off boarding new staff and orientations and trainings
  • Establishes and organizes regularly scheduled staff activities and meetings, creating special events including holiday, birthday and anniversary celebrations 
  • Acts as liaison building management and outside vendors to help troubleshoot issues and/or place work order requests with the exception of technology
  • Serves as safety and risk management coordinator of building services including apprising the team of any situation that may pose a potential safety or security risk
• Miscellaneous support to Kupu senior management as requested
  • Other duties as may be required from time to time

Supervisory Responsibilities

This job has no supervisory responsibilities currently expected.

Administrative Assistant Preferences
The Administrative Assistant is preferred, but not required, to have the following:

• Associate degree
• 2 years prior experience in an office of 10 employees or more
• Multi‐tasking ability
• Available full time Monday through Friday
• Excellent interpersonal relationship skills

Interested applicants can email their resume and cover letter to jonathan.marstaller@kupuhawaii.org.