The Program Coordinator position is a full-time position that includes, but is not limited to, the following duties:
—Assist in developing, implementing, coordinating and evaluating program needs, goals, programs, delivery systems, and outcomes as follows:
—Effectively coordinate programs and members under Program Manager/ Executive Director
—Ensure that programs run smoothly and efficiently
—Oversee, organize, and coordinate program logistics
—Monitor members and partnering sites
—Provide guidance and/or resources to members that will assist them in their educational pursuits and life success; this might include career counseling, developing transition plans, and other areas of career pathway development
RECRUITING
—Assist with member recruitment, interview, and selection process
—Conduct/attend presentations and site visits
—Recruit partnering host sites
—Ensure that positions are filled
OUTREACH
—Planning, setting up, and attending events or special projects
—Creating and disseminating outreach materials
—Maintaining/assisting with social media, website, and other outreach tools
ORIENTATION AND TRAINING
—Assist with facilitation and planning of orientations and trainings for all programs
—Train inexperienced staff, incorporating culture
—Create orientation/training folders for members
—Coordinate logistics for trainings and orientations
DATA AND ADMINISTRATIVE TASKS
—Help to ensure appropriate and valuable data is collected in a timely manner
—Ensure members and sites are fulfilling their requirements by submitting timesheets, evaluations, surveys, and other paperwork in a timely manner
—Prepare data for reporting
—Maintain statistical information on program performance
FOLLOW UP/PROGRAM DEVELOPMENT
—Evaluate program and improve operations-streamline & simplify
—Ensure healthy partnerships are maintained, unhealthy ones are improved, and new ones are developed
—Maintain healthy communication with members and sites
—Track results and long-term impacts
—Ensure that programs run smoothly and efficiently
—Travel throughout the State to meet with members and sites, as well as to promote Kupu’s programs
—Assist with and attend recognition events
—Assist in mentoring program participants to ensure their internship is positive and their post-program transition is a success
SUPPLIES MANAGEMENT
—Oversight and tracking of large inventories of supplies
—Ordering new supplies while adhering to Kupu’s internal financial and procurement policies
—Completing necessary forms, including payment requests, per financial policies
—Coordinating the distribution and reception of supplies
—Coordination of supplies maintenance (repairs, cleaning, etc.)
—Researching and implementing regulations regarding supplies (e.g. ensuring correct logos are displayed on clothing)
—Management of supplies budget
- Other duties as needed
For further details, please see attached pdf.
