OISC FISCAL & PROGRAM ASSOCIATE – ID# 19642.
Pacific Cooperative Studies Unit. Regular, Full-Time, RCUH Non-Civil Service position with the Pacific Cooperative Studies Unit (PCSU), O‘ahu Invasive Species Committee (OISC), located on O‘ahu, Hawai‘i. Continuation of employment is dependent upon program/operational needs, satisfactory work performance, availability of funds, and compliance with applicable Federal/State laws.
MONTHLY SALARY RANGE: $2,571-$4,730/Mon.
DUTIES: Provides essential fiscal, operational, and administrative support for OISC’s invasive species control program and for OISC cooperators. Responsible for the oversight, tracking, and projection of the project’s budget, including multiple individual accounts with different accounting periods. Coordinates contracts and receipt of grant funds with granting agencies and fiscal sponsors. Determines whether requests for no-cost extension for grants are necessary. Modifies budgets as needed. Tracks fiscal expenditures, and projects future budget needs. Serves as primary custodian of $500 imprest funds (authorization, completion). Works closely with OISC Manager to decide budget priorities. Work must be done in accordance with applicable State and Federal regulations and laws, especially regarding invasive species, safety and health, and pesticides. Oversees all fiscal, personnel, and administrative documents to ensure project efficiency. Responsible for administrative tasks integral to the function of OISC operations. Oversees up to five (5) field crew workers and volunteers performing occasional administrative and research tasks as needed. Researches grant opportunities. Prepares budgets for grant proposals. Organizes OISC Committee meetings, documents and summarizes OISC meetings and action items. Edits proposals, reports, letters, manuscripts, and public relations or educational material.
PRIMARY QUALIFICATIONS: EDUCATION/TRAINING: Bachelor’s Degree from an accredited four (4) year college or university. EXPERIENCE: One to three (1-3) years of experience managing a budget with multiple funding streams including formulation, maintenance, and projection, including experience processing payments and acquiring supplies. ABIL/KNOW/SKILLS: Thorough knowledge of Microsoft Excel and Word. Knowledge of and experience with public accounting and purchasing practices and uses of public funds. Ability to communicate effectively in writing and verbally. Must be accurate, dependable, and detail oriented. Excellent organizational skills. Ability to maintain confidentiality regarding personnel and budgetary matters. Post Offer/Employment Condition: Must be able to pass a post offer criminal background check. POLICY AND/OR REGULATORY REQUIREMENTS: As a condition of employment, employee will be subject to all applicable RCUH policies and procedures and, as applicable, subject to University of Hawai‘i's and/or business entity's policies and procedures. Violation of RCUH's, UH's, or business entity's policies and/or procedures or applicable State or Federal laws and/or regulations may lead to disciplinary action (including, but not limited to possible termination of employment, personal fines, civil and/or criminal penalties, etc.).
SECONDARY QUALIFICATIONS: Bachelor’s Degree from an accredited four (4) year college or university in Business or Finance. Expertise in maintaining and acquiring materials and supplies in excess of $50,000 annually. Experience managing a budget in excess of $100,000 with multiple funding streams. Experience with assigning personnel costs to grants. Experience working in an office to support publicly funded programs, non-profit work or biological field activities. Possess a valid driver’s license.
INQUIRIES: Nathan Dube 266-7994 (Oahu).
APPLICATION REQUIREMENTS: Please go to www.rcuh.com and click on “Job Postings.” You must submit the following documents online to be considered for the position: 1) Cover Letter, 2) Resume, 3) Supervisory References, 4) Copy of Degree(s)/Transcript(s)/Certificate(s). All online applications must be submitted/received by the closing date (11:59 P.M. Hawai‘i Standard Time/RCUH receipt time) as stated on the job posting. If you do not have access to our system and the closing date is imminent, you may send additional documents to email@example.com. If you have questions on the application process and/or need assistance, please call (808)956-8344 or (808)956-0872.
CLOSING DATE: January 27, 2020.
RCUH’s mission is to support and enhance research, development and training in Hawai‘i, with a focus on the University of Hawai‘i.
Equal Opportunities Employer – Minorities/Women/Disability/Veteran.