FISCAL/ADMINISTRATIVE ASSISTANT – ID# 19447

FISCAL/ADMINISTRATIVE ASSISTANT – ID# 19447. 

Pacific Cooperative Studies Unit.  Regular, Full-Time, RCUH Non-Civil Service position with the Pacific Cooperative Studies Unit (PCSU), located in Honolulu, Hawai‘i.  Continuation of employment is dependent upon program/operational needs, satisfactory work performance, availability of funds, and compliance with applicable Federal/State laws. 

MINIMUM MONTHLY SALARY:  $2,900/Mon. 

DUTIES:  Provides professional customer service to meet projects’ fiscal needs.  Prepares fiscal documents for processing and follow-up actions (e.g., routine purchase requisitions, authorization for payment, cash reimbursements, and mileage vouchers).  Gathers necessary information to prepare and process documents on a timely basis.  Prepares and processes travel requests and completions, including foreign travel.  Handles project inquiries in a professional and timely manner.  Monitors bidding process, non-routine purchase orders, receiving procedures, sole source, etc.  Inputs/updates fiscal records and agreements on established files and database.  Provides support to finance personnel by updating fiscal files and spreadsheets.  Assigns data entry, scanning, and filing work to student assistants. 

PRIMARY QUALIFICATIONS: EDUCATION/TRAINING:  Associate’s Degree from an accredited community college.  EXPERIENCE:  One to three (1-3) years of administrative office and clerical experience or related experience handling fiscal, administrative, or procurement actions.  ABIL/KNOW/SKILLS:  Knowledge of preparing fiscal documents, processing travel, and procurement actions.  Knowledge of common office practices including operation of standard office machines, personal computers and MS Office applications.  Ability to type 50 wpm accurately and follow operational procedures and general instructions.  Good verbal and written communication skills.  Post Offer/Employment Condition: Must be able to pass a post offer criminal background check. POLICY AND/OR REGULATORY REQUIREMENTS:  As a condition of employment, employee will be subject to all applicable RCUH policies and procedures and, as applicable, subject to University of Hawai‘i's and/or business entity's policies and procedures.  Violation of RCUH's, UH's, or business entity's policies and/or procedures or applicable State or Federal laws and/or regulations may lead to disciplinary action (including, but not limited to possible termination of employment, personal fines, civil and/or criminal penalties, etc.).  

SECONDARY QUALIFICATIONS:  Associate’s Degree from an accredited community college in Business.  Familiar with database applications.  Familiarity with University of Hawai‘i (UH), Research Corporation of Hawai‘i (RCUH), and UH Foundation policies and procedures. 

INQUIRIES:  Dana Fukata 956-7453 (Oahu). 

APPLICATION REQUIREMENTS: Please go to www.rcuh.com and click on “Job Postings.” You must submit the following documents online to be considered for the position: 1) Cover Letter, 2) Resume, 3) Supervisory References, 4) Copy of Degree(s)/Transcript(s)/Certificate(s). All online applications must be submitted/received by the closing date (11:59 P.M. Hawai‘i Standard Time/RCUH receipt time) as stated on the job posting. If you do not have access to our system and the closing date is imminent, you may send additional documents to rcuh_employment@rcuh.com. If you have questions on the application process and/or need assistance, please call (808)956-8344 or (808)956-0872. 

CLOSING DATE:  October 25, 2019. 

RCUH’s mission is to support and enhance research, development and training in Hawai‘i, with a focus on the University of Hawai‘i.

Equal Opportunities Employer – Minorities/Women/Disability/Veteran.