The Facilities Coordinator coordinates the planning, construction and maintenance of office equipment, furniture, buildings and other facilities. This position assists with budgeting and scheduling facility modifications, including estimates on equipment, labor materials and other related costs. The Facilities Coordinator assists with the acquisition and maintenance of office furniture, machinery and equipment (excluding computer equipment and devices) and is often the first responder to requests from OHA staff.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
Facilities Inspection and Maintenance
- Responds to requests from internal staff for building space allocations, office relocation, modifications to facilities and/or maintenance and other requests in a courteous, professional manner. Inspects facilities in response to such requests to determine the appropriate remedial actions to be taken and prepares recommendations for approval.
- Assists the Commercial Property Manager and other Program staff with minor construction modifications and repair (no building permit required). Drafts and maintains schedules, and serves as a lead for all parties involved (vendors, staff, etc.).
- Assists the Commercial Property Manager and other Program staff with regular inspections and maintenance of OHA’s facilities. Maintains OHA offices and works with others to ensure a safe and suitable work environment as directed.
Acquisition and Maintenance of Furniture, Machinery and Equipment
- Oversees all office equipment and furniture (non-IT equipment) including the maintenance, repair, relocation and acquisition of equipment and furniture. Works with Financial Services to maintain DAGS Inventory compliance for all State property and ensures compliance with the State Procurement Office guidelines.
- Works with Commercial Property and other Program staff on office improvements, renovations, and relocation projects involving equipment, furniture, boxes, supplies and inventories.
Administrative Support
- Communicates frequently with other OHA departments regarding their facilities needs in a courteous, professional manner. Communicates constantly with the Commercial Property Manager and other Program staff to assess facility needs and changes required to accommodate new OHA facilities or meet the needs of existing facilities.
- Assists the Commercial Property Manager and other Program staff with the preparation of OHA budgets, funding requests, contracts, purchase requisitions and other documents used to fund and purchase all Facilities related goods and services.
- Assists the Commercial Property Manager and other Program staff with coordinating, scheduling and overseeing the work of consultants, contractors and vendors.
- Assists with the monitoring of contracts, vendor agreements, and overall vendor/client relations.
- Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Commercial Property Manager, Land Assets Director, Chief Operating Officer and Chief Executive Officer.
Regular attendance on a daily basis is required for this position.
Performs other duties as assigned by the Commercial Property Manager.
MINIMUM QUALIFICATIONS:
Education, Training and/or Experience
- High school diploma required.
- Three (3) years work experience that involved planning, organizing and coordinating facilities and supply management activities. Additional education beyond a high school degree may be substituted for work experience on a year-for-year basis.
How To Apply
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
