Administrative Support Assistant (OA)

• Answer telephone and greet visitors providing general information and direction.
• Receive and distribute incoming mail and prepare outgoing mail for delivery. Maintain central filing system.
• Anticipate need for and assemble reports, files, and documents relating to calls.
• Coordinate with division budget and finance functions. Prepare program documents and record expenditures from purchase documents. Provide monthly statements of commitments, obligations and status funds, with recommendations to supervisors. Recommend program adjustments to resolve discrepancies.
• Serve as a travel coordinator. Provide travel documents including authorizations and vouchers and provide technical assistance to all travelers. Instructing, installing, and troubleshooting the travel software program.
• Prepare payroll for office employees. Serves as timekeeper and is responsible for time/attendance reports for employees.
• Maintain property inventory records to ensure all property is properly numbered and accounted for.
• Review purchasing reports from employees before sending to the Contracting Officer. Submitting payments on invoices.
• Receive incoming supplies, materials, and equipment.
• Use a computer and software for data collection and analysis.
• Type in final form: field notes, drafts, correspondence, letters, memoranda and reports in the proper format

NOTE: Legislation provides that federal salaries in Hawaii will transition from base pay plus a cost-of-living allowance (COLA) to the locality pay-based system that applies in the 48 contiguous states. Locality pay will be phased in, and COLA will be phased out accordingly through annual reductions. Currently, the COLA pay in Hawaii is 10.99% with the exception of Hawaii island, which is 5.08%. The salary annotated on this announcement includes the locality, however, does not include the cost-of-living allowance.

Travel Required

Occasional travel - You may be expected to travel for this position.

Requirements

Conditions of Employment

• U.S. Citizenship required.
• Appointment subject to background investigation and favorable adjudication.
• Meet Selective Service Registration Act requirement for males
• Selectee will be required to participate in the Direct Deposit Electronics Funds Transfer Program.
• Any individual who is currently holding, or has held within the previous 52 weeks, a General Schedule position under non-temporary appointment in the competitive or excepted service, must meet time-in-grade requirements (must have served 52 weeks at the next lower grade or equivalent in the Federal service). Time-in-grade requirements must be met by the closing date of this announcement.
• You may be required to operate a government (or private) motor vehicle as part of your official duties. Prior to your first official motor vehicle operation, and again every year thereafter (or more frequently if management determines such need exists), you will be required to sign an affidavit certifying to your possession of a valid State issued driver's license that is current and has not been revoked, suspended, canceled, or otherwise disqualified in any way to prohibit your operation of a motor vehicle. You will also submit a photocopy of your valid State issued driver's license prior to your first official motor vehicle operation, and again every year, or more frequently if management determines such need exists. Lastly, you may be required to submit (within a State sealed envelope or submitted directly by the State authorities), and at your own expense, all certified driving records from all States that discloses all valid driver's licenses, whether current or past, possessed by you. Please indicate in your application whether you possess a valid State driver's license.
• If you are a new employee or supervisor in the Federal government, you will be required to complete a one-year probationary period.
• You may be required to complete training and obtain/maintain a government charge card with travel and/or purchase authority.

Qualifications