University of Hawaii at Manoa
Regular, Full-Time, RCUH Non-Civil Service position with the Pacific Cooperative Studies Unit, located in Honolulu, Hawai‘i. Continuation of employment is dependent upon program/operational needs, satisfactory work performance, availability of funds, and compliance with applicable Federal/State laws.
MONTHLY SALARY RANGE: $2,497-$5,200/Mon.
DUTIES: Serves as the resource person who prepares and processes Office of Aviation Services documents, travel requests and completions, including foreign travel. Prepares fiscal documents for processing and follow-up actions. Ensures all procurement documents processed are compliant with the Office of Management and Budget (OMB) circular and the Research Corporation of the University of Hawai‘i (RCUH) policies and procedures. Provides administrative/fiscal support for project to include preparing documents for processing, filing, photocopying, creating spreadsheets, and assisting with organization of office; and other related duties. Initiates and processes ADQ91, 1681-3IAA, OAS 23 forms with the appropriate purchase requisitions. Reviews and recommends changes to the information on forms for execution. Monitors bidding process, non-routine purchase orders, receiving procedures, sole source, etc. Prepares justification on cost price reasonableness and sole source for purchase orders. Reviews propriety and completeness of all procurement documents. Processes fiscal documents and follow-ups on any outstanding actions.
PRIMARY QUALIFICATIONS: EDUCATION/TRAINING: Associate’s Degree from an accredited community college in Business, Accounting, or related field. EXPERIENCE: One to three (1-3) years of administrative office/clerical experience. One to three (1-3) years of experience making fiscal, accounting, or procurement actions in which problem resolution was a key part of the position. ABIL/KNOW/SKILLS: Knowledge of preparing fiscal documents and processing travel and procurement actions. Knowledge of common office practices including the operation of standard office machines, personal computer, and word processing/spreadsheets. Ability to type fifty (50) WPM accurately and follow operational procedures and general instructions. Must possess good communication, both orally and in writing. Working ability with word processing, spreadsheet, and database computer applications in Microsoft Office. POLICY AND/OR REGULATORY REQUIREMENTS: As a condition of employment, employee will be subject to all applicable RCUH policies and procedures and, as applicable, subject to University of Hawai‘i's and/or business entity's policies and procedures. Violation of RCUH's, UH's, or business entity's policies and/or procedures or applicable State or Federal laws and/or regulations may lead to disciplinary action (including, but not limited to possible termination of employment, personal fines, civil and/or criminal penalties, etc.).
SECONDARY QUALIFICATIONS: Familiar with database applications. Knowledge, experience, or familiarity with UH, RCUH, UH Foundation policies and procedures. Knowledge of 2 CFR 200, 5 CFR 735, 14 CFR 205, FAR, DFAR, and Office of Aviation Policies.
INQUIRIES: Linda Hara 956-7422 (Oahu).
APPLICATION REQUIREMENTS: Please go to www.rcuh.com and click on “Job Postings.” You must submit the following documents online to be considered for the position: 1) Cover Letter, 2) Resume, 3) Salary History, 4) Supervisory References, 5) Copy of Degree(s)/Transcript(s)/Certificate(s). All online applications must be submitted/received by the closing date (11:59 P.M. Hawai‘i Standard Time/RCUH receipt time) as stated on the job posting. If you do not have access to our system and the closing date is imminent, you may send additional documents to firstname.lastname@example.org. If you have questions on the application process and/or need assistance, please call (808)956-8344 or (808)956-0872.
RCUH’s mission is to support and enhance research, development and training in Hawai‘i, with a focus on the University of Hawai‘i.
Equal Opportunities Employer – Minorities/Women/Disability/Veteran.