Program Coordinator
Position Description
Kupu is a 501c3 nonprofit organization that aims to empower youth to serve their communities through character building, service learning, and environmental stewardship. Kupu aims to train and equip young adults in Hawaii and throughout the Pacific Rim with work skills, life skills, and knowledge to help them become successful as individuals and as part of the greater community. Kupu is staffed by people with a h eart to better Hawaii while working as a team with a purpose of doing what is pono and doing what is best for Hawaii and its people. Kupu is a team-focused, vibrant, and synergistic organization whose culture is dynamic and seeks to make a larger impact on Hawaii.
Kupu Mission
“To empower youth to serve their communities through character-building, service-learning, and environmental stewardship opportunities that encourage integrity (pono) with Ke Akua, self and others.”
Program Goals
Kupu aims to provide training and education to youth throughout Hawaii and the pacific in the field of natural resource stewardship.
The Program partners with host site agencies across the Pacific in providing a stewardship program that helps to expose youth to natural resource stewardship issues and develop an environmental mindset. Each stewardship placement is a paid internship in natural resource management that aids in community development through skills training, civic engagement, and career pathway development.
Position Duties
The Program Coordinator position is a full-time position that includes but is not limited to the following duties:
Program Coordination, Implementation and Development
- Effectively coordinate programs and members under Program Manager/Executive Director
- Ensure that programs run smoothly and efficiently
- Oversee, organize, and coordinate program logistics
- Monitor members and partnering sites
- Provide guidance and/or resources to members that will assist them in their educational pursuits and life success; this might include career counseling, developing transition plans, and other areas of career pathway development
Recruiting
- Assist with member recruitment, interview, and selection process for all programs
- Conduct/attend presentations and site visits
- Recruit partnering host sites
- Ensure that program positions are filled
Outreach
- Planning, setting up, and attending events or special projects
- Creating and disseminating outreach materials
- Maintaining/assisting with social media, website, and other outreach tools
Orientation and Training
- Assist with facilitation and planning of orientations and trainings for all programs
- Assist in training of new staff to the position and Kupu culture
- Create orientation/training folders for members
- Coordinate logistics for trainings and orientations
Data and Administrative Tasks
- Help to ensure appropriate and valuable data is collected in a timely manner
- Ensure members and sites are fulfilling their requirements by submitting timesheets, evaluations, surveys, and other paperwork in a timely manner
- Prepare data for reporting
- Maintain statistical information on program performance
Follow Up/Program Development
- Evaluate program looking to improve and streamline operations
- Maintaining, improving and developing relationships with current and potential partnerships
- Maintain healthy communication with members and partner sites
- Track results and long-term impacts
- Ensure that programs run smoothly and efficiently
- Travel throughout the State to meet with members and sites, as well as to promote Kupu’s programs
- Assist with and attend recognition events
- Assist in mentoring program participants to ensure their internship is positive and their post-program transition is a success
Supplies Management
- Oversight and tracking of large inventories of supplies
- Ordering new supplies while adhering to Kupu’s internal financial and procurement policies
- Completing necessary forms, including payment requests, per financial policies
- Coordinating the distribution and reception of supplies
- Coordination of supplies maintenance (repairs, cleaning, etc.)
- Researching and implementing regulations regarding supplies (e.g. ensuring correct logos are displayed on clothing)
- Management of supplies budget
Other duties as needed
Program Coordinator Requirements
Program Coordinator must meet the following minimum requirements:
- Available full-time Monday through Friday, as well as for possible weekends, evenings, and periodic neighbor island travel
- Meet Kupu’s criminal history check requirements
- Possess a valid driver’s license and meet Kupu’s driving abstract requirements
- Possess at minimum a high school diploma
- High computer/Microsoft Office skill level
- Experience in running programs or events
- Extremely detail-oriented and thorough
- Team player with leadership qualities or managerial skills
- Effective communicator with a positive attitude
- Multi-tasking abilities
- Be able to show good judgment
- A life learner with excellent problem solving skills
- Excellent interpersonal relationship skills
Preferences
The Program Coordinator is preferred but not required to have the following:
- Bachelor’s degree or higher
- Experience or interest in working with people of multiple generations and in environmental conservation
Program Coordinator Reports To: Program Manager
Compensation and Benefits: Commensurate with experience
Apply: https://www.hrsymphony.com/hrs/apply/873/J4PA
